Privacy Policy Vogel IT Akademie

Updated: 14.03.2023

Data protection is a priority for us. With this privacy policy, we would like to inform you how we process your personal data when you use these websites and the services offered there.

Content

Purposes and legal basis for the processing of personal data
What personal data is processed?
Storage duration of your personal data
Recipients of data
Your Rights
Can the processing of personal data or this privacy policy change?

Cookie policy

How are cookies used?
Your options regarding cookies and the legal basis for cookie use

Other special processing

Newsletters (e.g. by e-mail) and e-mail success measurement
Registration for events via doo.net
Online meetings, conference calls, and web-based seminars via “Zoom”
Information on data privacy for virtual events on the platform of the provider Lets Get Digital
Surveys
Applications
Google Maps

Controller and privacy officer

Vogel IT Medien GmbH, Max-Josef-Metzger Strasse 21, 86157 Augsburg, is responsible for processing of personal data within the scope of these websites and the services offered via said websites in accordance with EU General Data Protection Regulation (“GDPR”).

For questions or comments on the topic of data protection, please contact Vogel Communication Group’s privacy officer (address: see above, e-mail: datenschutz@vogel.de).

Purposes and legal basis for the processing of personal data

As part of our range of services we process your personal data in order to be able to offer customer-oriented services. Wherever possible, we give you the opportunity to decide for yourself, which data you would like to share with us.

We process your data for the purposes mentioned below on the legal basis provided for each case.

Upon conclusion of a contract between you and us, we process your data to fulfill said contract in accordance with art. 6, sec. 1, lit. b, GDPR, e.g. when you place orders for goods with us, when you sign up to events (on-/offline), when you commission services, when you register on our portals, or when you access information services.

As we require your consent for certain processing purposes, we will expressly ask for it when necessary. In these cases, processing data will occur in accordance with Art. 6, sec. 1, lit. a, GDPR. For example, this is the case when we use direct marketing via telephone or e-mail. Additionally, as part of some of our services, you can for example use e-mail to sign up for further editorial newsletters. Further information on this, including your rights to revoke your consent, can be found in the section editorial newsletters (e.g. via e-mail) and e-mail success measurement.

For analyses, statistical evaluations, targeting and re-targeting on these websites, e.g. in order to advertise to you, we use products from other providers, which are based on the so-called cookie technology and other things. This also occurs based on your consent. Information regarding data processing based on said cookie-based technologies and corresponding tools, and your rights to prohibit this technical processing, can be found in the cookie-disclaimer section.

You can revoke your respective consent at any point with effect for the future. Information on this can be found in the Your Rights section and the following sections, specifically detailing consent-based processing (e.g. in the editorial newsletters (e.g. via e-Mail) and e-mail success measurement or cookie policy sections).

If a contract is concluded between you and us, we will process your data for the purpose of fulfilling this contract on the basis of Art. 6, sec.1, lit. b, GDPR. In particular, this is necessary for the following purposes:

Purchasing products or services on the basis of a contractual arrangement with you.
Registration for events (on-/offline), e.g. public or non-public fairs or events. In this case, we process your personal data to support the participants of our events with planning, registration, participation, and the follow-up of an event, and to provide them with all necessary and useful information.
Registration on portals and access to information services, e.g. for the offer of specialist information that you can use to either inform yourself about product and services offered in the respective branches, or to inform others of your products and services.
Personalization of our offers to improve your user experience on our portals:

Once you register for one of our events, services, or offers and accept our general terms of use for event participants , our goal in processing your personal data is to provide you with a special user experience in the Vogel Media World catering to your needs and interests, and to present to you offers that are custom-tailored for your information and communication needs. Our goal and one of our contractual obligations is to provide a custom, interest-based user experience in the Vogel Media World including user-focused content and offer personalization.

Offer of special services, including consultation in the area of development and execution of marketing campaigns, consultation on how to better reach your marketing goals, including the improvement of your customer master data, market research, consultation and implementation of events for customers or employees, agency services and communication services.
Empowering you to use our service to market yourself via our communication channels, e.g. in our print products, on our online portals, in our newsletters, or as a cooperation partner at fairs or other events.
Granting access to content, e.g. by creating comments on articles on the portals or by giving talks on the basis of our general terms of use for event participants or separate speaker arrangements.
Processing and invoicing in case you use one of our charged offers.

For cases other than above, processing is based on the requirement to protect our legitimate interests in accordance with art. 6, sec. 1, lit. f, GDPR, specifically to offer customer-oriented services and to promote same or similar products of our product portfolio. In these cases, processing occurs for the following purposes:

Advertising products and offers to better provide users or customers with information tailored to their interests and needs.
Adequate design of our offers.
Conducting advertisement success studies.
Market research, e.g. online surveys.
Acquisition of new customers
Contacting for event advertising.
Advertising via e-mail to promote similar products or services, granted your e-mail address was provided in the course of the sale of a product or service (cf. art. 7, sec. 3, of the German Act against Unfair Competition (UWG)).
Ensuring the security of our own IT systems, the optimization, and the functionality of our websites by saving technical usage data in log files

Generally, you have a corresponding right to object if the processing takes place on the basis of our legitimate interests (see Your Rights section below). There is no right to object in the case of the collection of technical usage data for the display of our websites and the storage of this data in log files for the purposes listed in this section.

We are legally required to collect and process certain data. In this case, art. 6, sec. 1, lit. c, GDPR, applies. This is the case, if, for example, we are obligated to transfer data, e.g. to law enforcement on the basis of a legal obligation or if we have to store data for a certain period of time on the basis of legal regulations such as commercial or tax regulations.

What personal data is processed?

We process the data that we need for the purposes stated in this privacy policy. If you are a registered user, we process your name, your function and position in the company, your job title, your field of activity, the industry of your company, the markets in which your company is active or wants to be active. In addition, your address, and your electronic contact details, if necessary. If you are an existing customer, we store all accounting data that we need to invoice our services, potentially including your bank details, your conditions with us and tax-related data.

For the optimization of our offers, we may store additional data, e.g. publicly accessible data on your company, or compare the topicality of your data with data from suitable, openly available databases.

Additionally, we collect data regarding your interests, which we derive from your inquiries and the use of our online portals, in order to only provide you with offers that match your wishes and interests. If we use any technical methods for this, e.g. cookie-based technology, further information and your corresponding rights can be found in the cookie-disclaimer section.

As part of the success measurement of our editorial newsletters (see section editorial newsletters (e.g. by e-mail) and e-mail success measurement), we process information on the news and offers you access and click on. This is also part of the contractual services we offer to you, e.g. on the basis of our general terms of use for event participants.

Some data is also transmitted automatically (mainly technical usage data). Your computer automatically shares information with us, such as IP address, browser type, or access times for your use of our online portals. This data is vital for us to optimally present our offers in accordance with your hardware.

Storage duration of your personal data

We store your data as long as required in order to provide our services, meet contract obligations, or if we have a legitimate interest in longer storage.

If processing is based on your consent or on one of our legitimate interests, the data concerned will no longer be processed for the associated purpose after your revocation or objection has been receives and will be deleted if necessary, excluding legal grounds for data storage. Regardless, data stored on the basis of commercial or tax law will only be deleted after the statutory periods have expired. With the regular limitation period being three years, the duration of storage also depends on statutory limitation periods, which can be up to thirty years, for example according to §§ 195 ff. of the German Civil Code (BGB).

Under certain circumstances, your data must also be stored longer, e.g. if, in case of official or legal procedures, data deletion is prohibited for the duration of the procedure.

Information on the storage period of the cookies we use can be found in the cookie policy.

Recipients of data

Joint responsibility of the companies within the Vogel Communications Group.

For all companies of Vogel Communications Group [including Vogel’s cooperation partners and their affiliated companies as defined in §§ 15 ff. AktG], data is stored and processed centrally at Vogel Communications Group GmbH & Co KG, Max-Planckstr. 7-9, 97082 Würzburg, and used in joint responsibility with the companies involved for the purposes stated in the section purposes and legal basis. A list of all companies within the Vogel Group can be found here. These companies are additionally bound by a separate data protection arrangement on joint responsibility (Art. 26 GDPR), and are limited in the processing of your personal data to the purposes stated in this privacy policy. Please address your rights mentioned in the section Your Rights to Vogel Communications Group GmbH & Co KG using the contact details found in the section Controller and Privacy officer or at https://contact.vogel.de/en. However, you are free to address your rights to any other company in the Vogel Group [or to the cooperation partners involved and the companies affiliated with them according to §§ 15 ff. AktG].

Order processing

We sometimes hire service providers to help us process personal data on our behalf. We have bound these service providers to us by an order processing contract in such a way that they may only process the data for our business purposes and on our instructions. These service providers primarily include technical service providers (including affiliated companies) for the maintenance, hosting, and support of our IT infrastructure including this website, as well as service providers for mailings, lead campaigns, and other marketing measures.

Tracking and other cookie technology service providers

Tracking and other technical procedures based on cookie technology and implemented on our websites are provided by third parties and data is also passed on to them. For information on the cookie procedures in use and the corresponding third-party providers offering the technical tools, please refer to section Cookie Disclaimer.

Transfer of your data to third parties

Given your consent, we also forward your contact details (e-mail and/or phone number) to those customers, whose services you accessed on one of our online portals or event platforms (e.g. download of White Papers and talk materials, or visit of talks). When accessing the service, we inform you which company this concerns, and with your access you can decide whether you consent to this company using your data, and whether you want to download or view this third-party service. When it comes to privacy law, these companies are responsible. This transfer only occurs for the purposes of advertising, market or opinion research.

Transfer of data to third countries

Generally, we do not transfer your data to other countries or third countries (countries that are neither members of the European Union nor of the European Economic Area) or to international organizations. Exceptionally, data may be transferred to third countries if this is necessary to provide services to you, if it is required by law, or if we have your consent. Some of the service providers that process personal data on our behalf are located in third countries that do not offer the same level of protection for your personal data as in the EU, due to – amongst others – the lack of laws, lack of rights, or lack of supervision in said countries. Some recipients, especially the providers of social media channels or registered users who process your data, are also located in said third countries. Personal data is only transferred to said third countries outside of the EU if the European Commission has adopted a so-called adequacy decision in this regard (art. 45, sec. 3, GDPR) (see here) or if safeguards in accordance with article 46, GDPR, are in place, in particular standard data protection clauses issued by the European Commission in accordance with article 46, sec. 2, lit. c, GDPR (see here).

You can obtain a copy of these upon request (e.g. by e-mail) – for contact details see section Controller and Privacy officer above or https://contact.vogel.de/en.

Information on possible transfers of your data to third countries can also be found in the privacy policies of the recipients that make transfers to third countries. You can also find information on this under Advanced Settings of our cookie management tool, where our cookie-based processing is explained.

Your Rights

Provided that the legal requirements are met, you as a data subject are entitled to the following rights in accordance with articles 12 to 21, GDPR.

Restriction of processing:

Add a description of the item on the list with relevant information for visitors of the website. For example, this may include employees’ fields of specialization, product properties, or services offered.

Data transferability:

Fügen Sie eine Beschreibung des Listenelements mit relevanten Informationen für die Website-Besucher hinzu. Hierbei kann es sich beispielsweise um Spezialgebiete von Mitarbeitern, Produkteigenschaften oder angebotene Serviceleistungen handeln.

Objection:

Complaints:

Additionally, you have the right of lodging a complaint with a supervisory authority in accordance with art. 77, GDPR, § 19 Bundesdatenschutzgesetz (BDSG), if you believe that your personal data is being processed unlawfully. The right of complaint is independent of any other administrative or judicial remedy.

Your right to object

Based on your personal situation, you have the right to object to the processing of your personal data which is carried out on the basis of article 6, sec. 1, lit. f, GDPR at any time, including profiling based on these provisions.

We will no longer process your personal data unless we can provide compelling reasons worthy of protection for processing which outweigh your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.

If your personal data are processed for the purpose of direct advertising, you have the right to object at any time to the processing of your personal data for the purpose of said marketing, including profiling related to said direct advertising.

If you object to processing for direct advertising purposes, your personal data will no longer be processed for these purposes.

You may exercise your right to object in connection with the use of information society services by means of automated procedures involving technical specifications, regardless of directive 2002/58/EC.

To exercise your rights, you can contact the controller. The contact details can be found in section Controller and Privacy Officer or at https://contact.vogel.de/en.

Can the processing of personal data or this privacy policy change?

We constantly monitor the handling of personal data based on privacy regulations and make adjustments if necessary. Please take regular note of our privacy policy which presents the current status of our handling of personal data. Any changes will be announced here as well as in your user account. In the case of contractual changes, which affect e.g. the processing of your data for the fulfillment of the contract and the personalization of our offer, we will additionally inform you separately via e-mail.

Cookie policy

“Cookies” are files stored on your computer when you visit this website and which your browser “remembers”. A cookie file is saved in your web browser and allows the website or a third party provider to identify you and to better tailor the website to you on your next visit. Cookies and tracking pixels allow us to better and more efficiently provide our services to you, and to optimize your experience on our website.

Counting pixels are small graphics files that are connected to our servers and allow us to track your use of our website and its features. Additionally, we use tracking pixels or GIF files to support online advertising and to measure reach if necessary. Thus, we can evaluate the number of visitors to our website and the advertisements accessed by them. The information collected through cookies or GIF files does not contain your name, address, telephone number, or e-mail address.

How are cookies used?

When you access and use our websites, a number of cookie files are saved in your web browser which are essential to the operation and presentation of our websites. These cookies are absolutely technically necessary, e.g. session cookies or cookies that store certain settings for your device (e.g. language, resolution, volume, page transitions). Additionally, we use not absolutely technically necessary cookies which are mainly implemented by third parties in order to compile statistics on the use of the website and to make our marketing efforts more targeted.

Detailed information regarding cookie-based applications can be found in the Advanced Settings of our Cookie-Management-Tool. You will find a list of cookies used on our websites under Cookies in our Cookie-Management-Tool.

Your options regarding cookies and the legal basis for cookie use

Each time you visit our websites, you can actively consent to the use of cookies that are not technically necessary for our websites to run (normally all third-party cookies) via the cookie management tool that is displayed. Cookies that are not necessary for our websites to run will not be set until you give consent.

Once given, your consent to the use of cookies and the resulting processing can be revoked at any point using the Cookie-Management-Tool .

The legal basis for this permission-based cookie-based processing is § 25, sec. 1, s. 1, TTDSG, art. 6, sec. 1, lit. a, GDPR, otherwise art. 6, sec.,1, lit. f, GDPR (our legitimate interest in the purposes described in detail in our Cookie-Management-Tool).

In order to delete cookies yourself or to set up your web browser to delete or prevent cookies, access the help section of your web browser and choose the appropriate settings.

Other special processing

Editorial newsletters and event sign-ups

We offer the possibility to subscribe to editorial newsletters on our website for free Thereby, the data required for your registration is transmitted to us:

First and last name
Company name
Business e-mail address
Job title
Field of activity
Department
Career level
Main and subbranch
Company size
Potentially: interests
Additionally, the following (usually technical) data is collected during the registration:
Accessing computer IP address
Date and time of registration

During registration, you will be asked to consent to the processing of data and you will be referred to this privacy policy. Detailed content of the declaration of consent and further information on your consent can be found here.

The legal basis for the processing of data after registration by the user is the fulfillment of the contract in accordance with art. 6 sec, 1 lit. b, GDPR, or the consent of the user (art. 6, sec. 1, lit a, GDPR). The same applies to the dispatch of editorial newsletters; the additional legal basis here is art. 7, sec. 2, nr. 3, UWG.

Your e-mail address is collected in order to send the newsletter. The collection of other personal data during the registration process is used to prevent misuse of the services or of the e-mail address used.

Data will be deleted as soon as the reason for their collection no longer exists or if you exercise your right of revocation. Therefore, your e-mail address will be stored as long as there is a subscription to editorial newsletters.

Right of revocation regarding newsletter subscription You can revoke your subscription to editorial newsletters and any according consent at any time. For this, every editorial newsletter includes a corresponding link which can be used to unsubscribe. Alternatively, you can unsubscribe via our contact form , or you can unsubscribe from certain newsletters via your account settings (e.g. under “My Account”), provided this is a feature of the portal where you have registered and from which you receive editorial newsletters via e-mail. Revocation does not change the lawfulness of data processing that occurred up to the time of revocation.

In our editorial newsletters, success is measured by evaluating the access rate and the click through rate. We use this to determine the level of interest in certain topics and to measure the effectiveness of our communication measures. We use data derived from this success measurement fulfill our contractual obligation to provide you with a personalized user experience in our media world on the basis of the user agreement that you enter into when registering for our services (see section purposes and legal basis). Here, the legal basis is art. 6, sec. 1, lit. b, GDPR. If the evaluation does not serve the fulfilment of the contract, the legal basis is our legitimate interest in the evaluation in accordance with art. 6 sec. 1 lit f GDPR.

Right to object regarding performance measurement
When exercising your right to revoke consent granted in order to receive editorial newsletters (see above), you can also object to the processing of your data for the purpose of success measurement. Additionally, you can terminate the user contract the registration for our services is based on at any time or, if you are a consumer, revoke it within 14 days of conclusion of the contract (for details, please see terms of use of the respective service). In the event of termination or consumer revocation, we will delete your user account including all of your personal data, and also stop success measurement, with the exception of data that is subject to a statutory retention obligation.

Registration for events via doo.net

You can register for events on our websites. When you register for and participate in an event, we process your data that was provided by you during the registration process, and collected in the course of your participation in the respective event, for the purpose of carrying out the registration and participation in the event. We send information via mail or e-mail to the contact information you provide as part of the registration to and participation in an event.

Here, the legal basis is art. 6, sec. 1, lit. b, GDPR, meaning the fulfillment of the contract for participation in the respective event or the implementation of pre-contractual measures which are carried out at your request.

We use the service provider doo GmbH in Munich for the registration and management of events. Detailed information on data processing and data privacy at doo can be found in the doo privacy policy at https://doo.net/en/datenschutz.html.

Online meetings, conference calls, and web-based seminars via “Zoom”

Purposes: We use the tool “Zoom” for conference calls, online meetings, video conferences, and/or web-based seminars (hereinafter: “online meetings”). “Zoom” is a service provided by Zoom Video Communications, Inc., located in the USA.

Responsible party for processing data directly connected to “online meetings” is Vogel Communications Group GmbH & Co. KG, Max-Planck-Str. 7/9, 97082 Würzburg.

If you access the “Zoom” website, the provider of “Zoom” is responsible for data processing. However, accessing the website in order to use “Zoom” is only necessary to download the software required to use “Zoom”. You can also use “Zoom” by entering the respective meeting ID and potential additional access data for the meeting directly in the “Zoom” app.

In case you do not wish to use the “Zoom” app, all basic functions are available using a browser version which can also be found at the “Zoom” website.

Different types of data are being processed when using “Zoom”. The range of data depends on your personal data preferences specified prior to or during your participation in an “online meeting”.

The following personal data are subject to processing:

User information: First name, last name, telephone (optional), email address, password (if “Single-Sign-On” is not being used), profile picture (optional), department (optional)

Meeting meta data: Topic, description (optional), participants’ IP addresses, device / hardware information

For recorded sessions (optional): MP4 file of all video, audio, and presentation recordings, M4A file of all audio recordings, text file of the online meeting chat.

Joining via telephone: Information regarding Inbound and outbound phone number, country name, start and end time. Further connection data such as the device’s IP address can be saved where necessary.

Text, audio, and video data: You may have the option to use the chat, question, and survey features during an “online meeting”. In this case, your messages will be processed in order to display them in the “online meeting” and to log them if necessary. In order to allow video or audio to be played, the respective data of your device’s microphone and video camera will be processed for the duration of the meeting. Using the “Zoom” app, you can personally turn off or mute the camera or the microphone at any point.

In order to participate in an “online meeting” or to enter the “meeting room”, you need to at least provide information regarding your name.

Range of processing: We use “Zoom” to have “online meetings”. To ensure transparency, we will inform you ahead of time if we wish to record “online meetings” and will ask for your consent if needed. Additionally, the “Zoom” app will inform you of any recording taking place.

We will log chat files in case they are vital to protocol the outcomes of an online meeting. Usually, however, this will not be the case.

For web-based seminars, we can also process the questions asked by seminar participants for recording and post-processing purposes.

For registered “Zoom” users, “online meeting” reports (meeting meta data, telephone data, questions and answers in web-based seminars, survey feature in web-based seminars) can be stored for up to one month at “Zoom”.

An automated individual decision-making according to Art. 22, GDPR is not used.

Legal basis of data processing: In case of Vogel Communications Group employees processing personal data, §26 BDSG (Federal Data Protection Act) is the legal basis of data processing. If, in connection with the use of “Zoom”, personal data is not required for the establishment, realization, or termination of the employment relationship, but is nevertheless an integral part of the use of “Zoom”, art. 6 sec. 1 lit. f GDPR constitutes the legal basis for data processing. We are focused on the effective conduct of “online meetings” in these cases.

Additionally, the legal basis for data processing in connection with “online meetings” is art. 6 sec. 1 lit. b GDPR for meetings held within the framework of contractual relationships.

If no contractual relationship exists, the legal basis is art. 6 sec. 1 lit. f GDPR. Here too, we are focused on the effective conduct of “online meetings”.

Recipient / transfer of data: Personal data processed in connection with participation in “online meetings” will strictly not be shared with third parties, unless they are explicitly intended to be shared. Please note that contents from “online meetings” – as is the case with personal meetings – are often used to share information with customers, interested parties, or third parties and are therefore intended to be shared.

Other recipients: The provider of “Zoom” necessarily obtains knowledge of the above-mentioned data, within the scope of our data processing agreement with “Zoom”.

Data processing outside of the European Union: “Zoom” is a service offered by a provider from the USA. Thus, personal data is also processed in a third country. We have formed a data processing contract with the provider of “Zoom” which meets the requirements of art. 28 GDPR and is based on the standard EU contract clauses.

Virtual events on the platform “Lets Get Digital”

1. Purpose of processing: We use the platform of the provider Lets Get Digital Get Digital (hereinafter “platform”) to conduct virtual events. This includes online meetings, video conferences, and/or web-based seminars, as well as live discussions (hereinafter: “virtual events”).

2. Object and scope of personal data processing: Different types of data are being processed when using this platform. The scope of the data hinges on, among other things, the data you provide before or during your participation in a particular session as part of the virtual event or in certain areas of the platform (e.g. in the public event area or in the breakout room accessible to a certain number of participants). In addition to personal data provided during the registration for events, the following data are subject of processing:

via the user (query at registration / login):

· first and last name
· sex
· address
· e-mail address
· password
· phone number
· profile picture (optional)

Event session meta data

Topic
Description

For recorded sessions (optional)

MP4 file of all video, audio, and presentation recordings
M4A file of all audio recordings
Text file of chats during the virtual event

Text, audio, and video data:

For chat, question, or survey features: Text input in order to display or potentially log it
Potentially, data of the device’s microphone or video camera for the duration of a session during a virtual event (you can use the platform’s settings to turn off or mute your input devices yourself at any point)

For the public event area, only your first and last name, company, and position will be made available to other participants; in the breakout-room, your first and last name will be published.

3. Legal basis for data collection: Art. 6 sec. 1 lit. b GDPR is the legal basis for data processing during virtual events and the sessions and functions offered during the event (e.g. breakout room, participation in virtual lectures/web-based seminars). It is mandatory to enter into a user agreement to participate in the respective virtual event, which comes into effect with your registration on the platform or when accepting the respective general terms and conditions during your separate registration for the virtual event. If no contractual relationship exists, the legal basis is art. 6 sec. 1 lit. f GDPR. Here too, we are focused on the effective conduct of the respective virtual event.

4. Data transfer to third parties, other recipients: As a rule, personal data processed in connection with participation in virtual events will not be transferred to third parties, unless you explicitly gave your consent for the transfer. For the public event area, only your first and last name, company, and position will be made available to other participants; during a session, your first and last name will be published. Your contact information (e-mail and telephone) will not be published unless you have expressly consented to publication. Other recipients: If intended within the framework of processing agreements with our technology partners for the hosting of the event platform, for the technical conduct of virtual events, and for offering respective event features, said partners necessarily receive knowledge of the above-mentioned data.

5. Deletion of data: On principle, we always delete personal data when continued storage is not required. In particular, it may be required to store data if it is still needed to fulfil contractual services. For statutory storage obligations, deletion only comes into consideration after the expiration of respective storage obligation.

6. Rights of the data subject and right to object: Information on your rights as a data subject and your right to object can be found in the Your Rights section.

Detailed information on data processing and data privacy at Event Insight can be found in the Event Insight privacy policy at https://www.letsgetdigital.com/en/privacy.

Opinion and feedback surveys via “Easyfeedback”

Occasionally, we conduct surveys for which we use the services of Easyfeedback GmbH, Ernst-Abbe-Straße 4, 56070 Koblenz (“Easyfeedback“). For this, Easyfeedback acts as processor and is contractually bound to comply with data privacy guidelines.

In general, for the participation in a survey and its execution, no personal data are being processed . The exception being your IP address when you take part in a survey. Your IP address is not stored permanently by us or by Easyfeedback. The IP address is only being read out at the beginning of the survey and is then immediately encrypted through technical processes rendering it unreadable for both us and Easyfeedback.

Additionally, a cookie is placed which is collected and managed by our Cookie-Management-Tool (see section Cookie Disclaimer above). This is a so-called session-cookie that neither collects nor reads out personal data from the device. The cookie only contains a so-called “survey-ID” that assigns your answers provided during the survey or results to your survey. The cookie is automatically deleted after 90 days unless you manually use your web browser settings to delete cookies earlier.

IP address and cookie are used for the following features and purposes:

· Recognizing a participant and correctly attributing the results during the participation in a survey.

· Pausing at any point and later continuing the survey.

· Preempting multiple survey participations and thus preventing multiple participations skewing results-

Processing the IP address and the technical usage data via the cookie is based on our legitimate interest to ensure the above-mentioned features in accordance with art. 6, sec. 1, lit. f, GDPR. The cookie is technically required for the execution of the survey and as a session-cookie does not require consent. Please note that you have no right to object to the processing since the processing of above-mentioned data serves our crucial need for security, to prevent misuse of our systems, and secures essential, unaltered results.

Surveys and market polls may sporadically include the option to participate in a raffle. For raffles, we also use the services of Easyfeedback. Participation in a raffle is voluntary. In case you decide to participate, we only process your e-mail address to execute the respective raffle.

Here, data is collected to

allow you to participate in our raffles;
determine the winners of our raffles;
communicate with the participants of the raffle (e.g. winner notification);
statistically evaluate the raffles.

Processing the e-mail address follows upon your request to participate in the raffle and is required for the participation and execution of the respective raffle on the basis of our terms of participation for raffles according to art. 6, sec. 1, s. 1, lit. b, GDPR, for the above-mentioned purposes.

Applications

Our websites may include forms which you can use to apply online for job offers advertised by us or by other companies in the Vogel Group. Via the application form, you can provide your relevant personal data and upload your application documents to share with us.

Purpose of processing: We process the data you provide when sending the application form in order to assess your suitability for the position (or potentially for other vacant positions in our companies) and to run the application procedure. We only process information that is essential to application at hand and its processing.

Data categories in the application process: The categories of processed personal data include data that you voluntarily share with us via the application, e.g. first name, last name, and your contact information (home address, (mobile) telephone number, e-mail address). This may also include special categories of personal data such as your religious affiliation, if you have indicated this, for example, in your CV.

Legal basis of the processing: The primary purpose of processing is to handle the application process and to potentially initiate an employment relationship, without this constituting a claim to the conclusion of such an employment relationship. The primary legal basis for processing is art. 6, sec. 1, lit. b, GDPR, in conjunction with art. 26, sec. 1, BDSG.

If special categories of personal data are processed in accordance with art. 9, sec. 1, GDPR, this serves exclusively to process your application and the subsequent selection procedure within the framework of the application process. Here, the legal basis is art. 9, sec. 2, lit. b, GDPR.

We will inform you ahead of time if we would like to process your personal data for a purpose other than the ones stated above.

Recipients of data: Upon sending your application for a vacant position, only the human resources department and the department that advertised the position will have access to your data, unless you have expressly consented to the transfer of your data to other recipients. If you have submitted an unsolicited application, your data will be made available to departments where vacancies clearly match your profile.

We use a specialized technology partner for the application process that provides the online form for integration into our websites and supports the internal administration of applications electronically. We have expressly committed the technology partner to conform to the data privacy regulations.

Storage duration and deletion: In the event of employment, all data will be transferred to your personnel file or to our personnel information system. If your application does not result in employment, all of your data will be deleted after six months or stored in our candidate pool for a period of two years given your express consent.

Google Maps

To make it easier for you to find us, we have integrated maps from the Google Maps service of Google LLC into our website via an API. Google can only present this integrated content in your browser when collecting your IP address.

The legal basis for this data processing is article 6 sec. 1 lit. b GDPR, as the IP address is required to provide you with content. For this processing, our cooperation with Google is based on a contract on joint responsibility in accordance with art. 26, GDPR which can be found here.

For more information about Google’s data processing practices, please refer to Google’s privacy policy at https://www.google.de/intl/de/policies/privacy/.